Administrative Assistant and Clinical Coordinator, College of Education & Human Services

Essential Job Duties

• Project Management  
  Maintain close professional connections with all faculty and administration within the Rhyne Building. Manage a system for faculty work requests updated on a daily basis. Delegate all appropriate tasks to work study students and ensure that all other requests are completed by the date and time requested by the faculty. If faculty have not made requests a contact will be made to ascertain if any work needs to be completed.
  • Manage an online request system where faculty post all work requests on a daily basis with deadlines. This should be made available to all faculty and administrators within the Rhyne Building.
  • Request work from faculty each day with a reminder of the link to the work request form.
  • Follow-up in person with faculty who have not submitted requests to ensure that there are no work is needed
  • Complete all requests by the assigned deadline.
  • Proactively identify ways that this position can benefit faculty and communicate these as additional work request areas
  • Maintain a log of all requests and when they were completed 

Budget Management 

• Monitors and reconciles departmental or program budgets and tracks travel and office expenditures. Accurately completes all travel reimbursements, expense reports, and purchase orders. Alerts administrator to any issues or inconsistencies in departmental budgets or reporting. 
• Weekly check and report to Chairs and Dean of all COEHS budgets
• Development and/or oversight of all travel reimbursements and then dissemination to all approval departments
• Development and/or oversight of all credit card expense reports and dissemination to all approval departments
• Creation of all check requests and dissemination to all approval departments
• Oversight for all supply deliveries ensuring that packing orders and materials match specifications of the order
• Oversight for all student worker payroll activities
• Completion of all research requested for potential purchases, book orders, or other issues with budgetary implications
• Maintain accurate and organized electronic records of all budgetary items including office copies/scans of every purchase order, check request, expense report, reimbursement form, receipt, etc.
• Ensure the appropriate dissemination of all supplies delivered to the Rhyne Building 

Personnel Management  

• Effectively manage the hiring, supervision, and payroll processes for federal and departmental work study students. Maintain a consistent schedule for student workers. Ensure that student workers have clear tasks and/or responsibilities during their work time. Evaluate student effectiveness and provide support and intervention as necessary for any performance issues.
  • Assume the supervisory role for all student workers and provide orientation, training, and monitoring of each worker.
  • Maintain professional communications with student workers.
  • Ensure that each student worker has tasks to complete during their work time. If a pattern develops where students do not have work to complete, notify the Dean and work with him to cut hours or positions in order to increase operational efficiencies.
  • Ensure that specific consultant duties are fulfilled by assigned workers
  • Report any non-professional behaviors or work related problems of student workers to the Dean
  • Provide oversight for all student work and when necessary deliver feedback and redirection to ensure that work is completed at the highest levels.

Professional Experiences Coordination

• Communications with public schools regarding professional placements
• Maintenance of all data and reporting associated with professional placements
• Management of evaluation processes and data for all professional experiences
• Liaison to SOE & SOC faculty and public-school partners regarding policies and processes for professional experiences
• Updates to materials and handbooks related to admissions and professional experiences
• University representative for all student interventions related to professional experiences
• Dissemination of clear and consistent information to all constituents involved in professional experiences
• Provision of training for university supervisors and cooperating teachers
• Provision of training to students regarding the creation of all evidences, artifacts, or assignments associated with professional experiences
• Provision of student teaching and internship seminars for students and cooperating teachers
• Update of all contracts with school systems and planning of signing ceremonies

Assessment  

• Disseminate all assessment instruments at the appropriate dates throughout the academic year
• Ensure that all assessments are completed by all constituents
• Format all data by program area, providing averages for each scoring criterion
• Provide formatted data sets to the faculty for annual evaluation processes
• Make changes to evaluation instruments as directed by the faculty
• Ensure that all assessment data posted on webpages are up to date and accurate
• Compile all data and reports in annual portfolios to be used toward national accreditation efforts
• Manage School of Education admissions processes

Qualifications

• Minimum associate degree with bachelor’s degree preferred.
• Experience working in public schools preferred

Knowledge, Skills and Experience

• Excellent verbal and written communication skills
• Attention to detail-oriented work
• Ability to multi-task
• Ability to develop and maintain relationships with multiple constituencies
• Flexible and open to change
• Committed to student success 

Physical Requirements

• Perform desk-based computer tasks, grasp lightly/fine manipulation
• Frequently walk to faculty offices and other offices on campus
• Minimal travel to public school sites 

Work Schedule

• 20-25 hours per week (i.e., 4-5 hours per day)  
• 12 months
• Occasional evening events may be required.

Non-Discrimination and Equal Opportunity Policy

Lenoir-Rhyne University does not discriminate on the basis of race, color, national origin, citizenship, religion, political affiliation, age, marital status, sex, gender (including gender identity and expression), sexual orientation, disability status, genetics, pregnancy or veteran status.

Lenoir-Rhyne’s Non-Discrimination and Equal Opportunity Policy extends to all aspects of employment, including but not limited to recruitment, hiring, training, promotion, transfer, reassignment, demotion, discipline, discharge, performance evaluations, compensation and benefits as well as the education setting. Lenoir-Rhyne is committed to providing an environment that promotes diversity, equity, inclusion and belonging for faculty, staff, students, contractors, volunteers and visitors. 

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