Administrative Assistant, School of Occupational Therapy (PT)

Location: Columbia, South Carolina

Part-time (.5 FTE)

Responsibilities

Support the Site Coordinator in management of the health sciences building.
Develop schedule for building operation, cleaning and maintenance and serve as the point of contact for the health sciences building (e.g. submit work request), communicate with vendors.
Work with the site coordinator to maintain an inventory list for School of Occupational Therapy in Columbia.
Support the site coordinator in ongoing communications with campus security, public safety personnel and information technology.
Attend scheduled Columbia Site Occupational Therapy faculty meetings and take minutes.
Assist with preparation for recruitment by maintaining calendar for tours of facilities.
Answer departmental phone calls and manage building entrance during part-time working hours.
Create documents for recognition, i.e. certificates.
Maintain emergency contact information files for all current students (obtained at the beginning of year through Forms survey by Hickory administrative assistant
Maintain a photo directory for all current students (obtained via PowerCampus at the beginning of the year by the Hickory administrative assistant).
Communicate any changes in student information, i.e. name change with Hickory Occupational Therapy administrative assistant.
Assist with events i.e. celebrations, ethics and poster presentations as needed.
Assist with documents/minutes, preparation, etc. for the School of Occupational Therapy, including photocopying, filing, faxing, e-mailing, scanning or other document handling, according to the priority list.
Supervision of processing departmental mail.
Maintain organizational systems with the site coordinator for all general-use items such as files, office supplies, etc.

Required Skills/Abilities

Excellent verbal and written communication skills.
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism and diplomacy and work with individuals at all university levels.
Excellent time management and organizational skills with a heightened attention to detail.
Strong analytical skills and problem-solving/conflict-resolution skills.
Proficient with Microsoft Office Suite, Excel, MS Teams
Independently productive in completing tasks

Education and Experience

Associate degree or business-related administrative skills required.
Experience working in an administrative assistant position with related duties and responsibilities is preferred.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Ability to travel with students, faculty and staff throughout campus.

Work Schedule

20 hours of work per week between 8 a.m.-5 p.m.
Hours are flexible, but ideally, a regular daily schedule can be established.

Behavioral Expectations

Maintain high integrity, confidentiality and ethical standards.
Maintain a healthy and safe environment.
Maintain and contribute to a professional, respectful, courteous, diverse, equitable and inclusive environment.
Treat other individuals with dignity, respect and kindness.
Adhere to all university policies, procedures, standards, values and comply with all federal, state and local laws.

Position requirements in the role description outlined above indicate the minimum level of knowledge, skills and/or abilities deemed necessary to perform the job competently. Role descriptions are an overview of the duties, responsibilities and requirements of the position and are not intended to be construed as an exhaustive list for the position. Employees may be required to perform other job-related assignments as requested and acquire new skills and responsibilities. Lenoir-Rhyne University reserves the right to modify, add, remove or waive the responsibilities, duties and skills required of the position.

About Lenoir-Rhyne University

Lenoir-Rhyne University is a co-educational, private masters comprehensive liberal arts institution founded in 1891, with its traditional campus located in Hickory, North Carolina, a town of more than 40,000. The university has additional off-campus instructional sites in Asheville, NC and Columbia, SC, which include the Lutheran Theological Southern Seminary (LTSS). The Center for Graduate Studies is located in the historic Montford neighborhood in Asheville, just steps away from all of the great things that downtown offers.

The university now offers more than 50 undergraduate and 30 graduate degree programs to approximately 2400 students. Lenoir-Rhyne University seeks to liberate mind and spirit, clarify personal faith, foster physical wholeness, build a sense of community and promote responsible leadership for service in the world. Affiliated with the Evangelical Lutheran Church in America (ELCA), Lenoir-Rhyne promotes diverse campuses open to people from all religious and non-religious backgrounds.

Diversity, Equity and Inclusion

Diversity, equity and inclusion are integral to the university’s commitment to excellence in engagement and education. We are particularly interested in candidates who have demonstrated experience engaging with diversity and equity through activities such as fostering an inclusive environment, working with faculty and/or students from diverse backgrounds and/or incorporating diverse perspectives in their current or previous positions.

Non-Discrimination and Equal Opportunity Policy

Lenoir-Rhyne University does not discriminate based on race, color, national origin, citizenship, religion, political affiliation, age, marital status, sex, gender (including gender identity and expression), sexual orientation, disability status, genetics, pregnancy or veteran status.

Lenoir-Rhyne’s Non-Discrimination and Equal Opportunity Policy extends to all aspects of employment, including but not limited to recruitment, hiring, training, promotion, transfer, reassignment, demotion, discipline, discharge, performance evaluations, compensation and benefits as well as the education setting. Lenoir-Rhyne is committed to providing an environment that promotes diversity, equity, inclusion and belonging for faculty, staff, students, contractors, volunteers and visitors.